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Estimating Administrator




Building Staff Solutions

Date added




Job Description:

Building Staff Solutions (BSS) are seeking applications for the position of an Estimating Administrator. Our client is one of Irelands leading Fit out Contractors with a long history of completing projects to the highest standards. The goal is to exceed clients expectations and to add value to their business.

What is required 

Your Responsibilities

Check, acknowledge and log all tender documents and amendments, plus monitor tender document movements throughout the office.

Adding tender to Tender Work Load programme

Organise copy of tender documents and amendments for appropriate parties and ensure BoQs are copied and drawings are prepared for site visits by assigned contracts manager / supervisor/ estimator

Support the estimator in identifying sub-contractors and suppliers to issue enquiry packages to.

Prepare enquiry packages and dispatch to sub-contractors and suppliers.

Follow up supplier/sub-contractor phone calls and maintain a “live” progress schedule report.

Ensure sub-contractor and supplier quotations are received and input into the estimating system.  Hand-over and presentation of returned and completed tender bid enquiry package to the estimator.

Attend tender launch and mid tender review meetings, brief team on tender enquiry status and supplier / sub-contractor feedback, take and issue minutes.

Ensure all information and arrangements are made for tender adjudication meeting. Attend adjudication meeting and prepare summary minutes as directed.

Maintain central tender filing system.

On successful tender prepare files in conjunction with the estimator for hand-over meeting as directed by the estimator.

Administration of tender documentation, from registering the receipt of initial documents to filing of the final submittal and assisting in the eventual presentation of hand-over file on successful bids.

Using our estimating system in preparation of enquiry packages for sub-contractors and suppliers

Maintain sub-contractor and supplier databases

Maintain Quote log.

What you need to have

Requires basic awareness and may need supervision.

Capable of dealing with a variety of issues, may need some supervision.

Proven ability, confident in dealing with complex issues, demonstrates ability on a regular basis.

High level of ability and advanced knowledge.

Recognised within the business as an expert.

Skills and Knowledge: Construction Materials, Construction Methods & Technology, Procurement, Management Systems, Local Subcontract Market

What you get in return

Excellent working environment

Latest available training to assist you in your role

Salary guide 30k-35k DOE

Genuine career progression in a fast paced environment

A very competitive package is on offer  for the right candidate


Permanent / Full-time

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