Engineers Ireland is the professional body for engineers and engineering in Ireland. With over 25,000 members across the island of Ireland and overseas, we focus on the promotion and development of all disciplines of engineering, working collaboratively with industry, educational institutions, state bodies and the public service. As one of the country’s largest and longest established professional bodies, we liaise closely with the engineering community to act as the voice of the profession and to promote excellence through a programme of ongoing accredited professional development and certification.
We are seeking to recruit a Finance Administrator. The successful candidate will support the Organisation’s finance function in ensuring efficient invoicing and collection of income and ensuring customers, suppliers and members’ queries are dealt with promptly. The role will also include financial administration in the areas of accounts receivable and accounts payable.
Reportiing to the Finance and Professional Subscriptions Team Lead, the main responsibilities of the role will include the following:
Assisting with invoicing and collection of professional subscription income;
Preparation and issuing of invoices, receipts, and statements;
Assisting with annual membership retention call campaign;
Ongoing membership database maintenance and upkeep;
Acting as first point of contact for member email and phone queries.
Timely processing of cheque/cash receipts and lodgement;
Timely credit card processing, reconciliation and refunds;
Direct debit administration;
Petty cash administration.
Accounts Payable: processing monthly supplier invoice payment run, and other ad hoc invoice and expense claim payments;
Accounts Receivable: assisting with debtor invoicing and credit control;
Maintenance and upkeep of creditor and debtor profiles ensuring relevant details are accurate and up-to-date for invoicing purposes.
Opening and distribution of post and management of returned post;
Assisting the Finance and Professional Subscriptions Team Lead with process improvement and process mapping initiatives, and other projects as required;
Provision of support and back-up, to cover leave and as required;
General finance duties, as required.
Essential skills and experience
A minimum of 2 years’ relevant administration experience in an accounts department or similar commercial environment;
Excellent customer service focus;
Strong knowledge and use of Sage 50 and Global Payments (Realex), or similar;
Knowledge of basic bookkeeping concepts;
Strong working knowledge of MS Office Suite, particularly Excel and Word;
Strong database maintenance and upkeep skills;
Highly attentive to detail;
Ability to work on own initiative and as a good team player;
Excellent interpersonal and communication skills;
Fluent English speaker.
Fixed Term Contract