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Office Manager/Accounts




Adapt Engineering Limited

Date added




Job Description:

The Opportunity:
Adapt Engineering is a leading provider of bespoke automation equipment for the Medical Device industry. For over 30 years Adapt has specialised in the design, manufacture and integration of automated machines and systems. Located in Clondalkin, Adapt is known for its quality, innovative design, and most importantly, customer service.
We are looking to update and improve our administrative processes and take our business to the next level. We are seeking an experienced Office Manager who can act as the glue that holds the business together and keeps all the behind-the-scenes processes running smoothly.

From purchasing, invoicing, and customer onboarding, to HR administration, finance, facilities management, IT and operations planning, this role requires a dynamic professional with the ability to juggle multiple tasks to keep the wheels turning.

If you are an organised go-getter, love managing details, and are interested in joining a small, growing team, this may be the right role for you!

What You will Be Doing:

Own the accounting process, including purchasing, invoicing, expense, creditor/ debtor management and general bookkeeping
Propose more efficient ways of operating the business and implement new processes/systems
Manage relationships with customers and suppliers
Support the management team with miscellaneous administrative tasks as required
Manage recruiting, new employee onboarding, and HR administration
Manage the facilities, including supplies, cleaning services, utilities, etc.
Support health and safety regulation compliance management
Perform research, compare options, and recommend the best solution

Identifies continuous improvement initiatives
Perform other related duties as assigned.
Your Background:

5+ years office management experience, preferably with expertise in an SME
Experience developing and improving administrative systems and processes
Bookkeeping experience and Management Accounting qualifications highly desired

Knowledge of Xero software and office365 would be a distinct advantage
A positive “can-do” attitude and great people skills
Highly organised with strong attention to detail
Demonstrates leadership and excellent inter-personal skills across all levels of the organisation
Demonstrate effective analytical, problem solving and decision-making skills
Capacity to multitask and effectively work under tight deadlines
Display skills to motivate and develop staff to comply with all policies and procedures
Proactive and reliable - you keep processes and projects moving forward automatically
Excellent time management, organisational, and critical thinking skills
Experience working independently and managing competing priorities in a fast-paced environment
Ability to maintain a calm and professional attitude under pressure
Ability to manage challenging issues
Experience learning and managing various software systems
Human resources administration experience a plus

Competitive salary
Exciting environment in an established, growing company
An inclusive, welcoming, and friendly team
Ability to make a real difference in a growing company.
We recognise that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions.


Permanent / Full-time

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