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Production Executive Assistant


Dublin 1Dublin


Gate Theatre

Date added




Job Description:

As an artist-led organisation the ‘work’ is at the heart of everything the Gate does. It produces
a broad programme of new, contemporary and classic work, all of which speaks to today’s

As the world continues to experience seismic economic, societal, political and cultural shifts,
the 21st century has brought incredible change to our lives through technology and
globalisation. However, theatre remains the backbone of society’s culture, and none more so
than Dublin, where Ireland’s literary and creative output is world-renowned. Housed in the
awakening Cultural Quarter, the Gate must now navigate decisively to open a new chapter,
and deliver on the global stage.

Principles of the Gate’s Vision:

 An Irish home for international artists and an international home for Irish artists a
network of international partnerships and collaborations - a creative leader on the
world stage.

 A world-class theatrical powerhouse producing an annual programme of original
work, attracting a diverse and broad audience.
 A space for the world’s greatest artists to meet, collaborate and exchange ideas
through local, national and international encounters both on and off-stage.
 To launch the next generation of artists, and to nurture these artists through
mentoring and development, producing their work both at the Gate and
The Production Assistant supports the Associate Producer and Director / CEO in all aspects of
their roles, and works closely with the Production Team to support delivery of all Gate work.

 To support the Associate Producer and Production Team as required, including
booking rehearsal rooms, organising work permits, contracting.

 Assist with the administrative needs of the productions, for example, gather
information, create agendas and schedules, check availabilities, maintain filing
systems, copy and collate scripts and rehearsal materials, organise travel and
accommodation, prepare for meetings, take minutes etc.
 Ensure rehearsal room, technical rehearsals and green room hospitality is in place.
 Support the Associate Producer in obtaining child performer licences and clearing
music rights as required.

 Provide ticketing support though management of house seats and other requests,
via our box office system (Spektrix)
 To facilitate opening night including post-show receptions, distribution of invites and
ticketing, and coordinate press night celebrations and gifts.
 To act as the point of contact for all script submissions
 Co-ordinate the Gate Studio schedule and manage Gap days as required.

 Act as an Ambassador for the Gate Theatre at functions, opening nights and other
networking opportunities.
 Maintain a close working relationship with members of staff across departments,
particularly the Tech team and Stage Managers.
 Attend read-throughs, previews and press nights and other Gate Theatre events as
 Organise any meet and greet events as required by the Associate Producer.
 Manage and maintain filing of all show-related documentation such as script, stage
management book, props lists etc.

Executive Assistance
 To assist and manage the diary of the Director / CEO, booking meetings and
arranging locations as appropriate.
 To Assist the Director / CEO in preparing for these meetings, providing briefing
papers as necessary.
 To book all travel and accommodation for the Director / CEO and look after
 Administer Board meetings, including setting dates and establishing locations.
 Draft letters of support and MOU’s for Director / CEO
This job description is a guide to the nature of the work required of the Production Assistant;
it is not an exhaustive list of duties and your line manager may, at any time, allocate other
tasks which are of a similar nature or level.
The Gate is an equal opportunities employer and values diversity. We encourage applicants
from different backgrounds and experience.
Essential Experience, Qualities and Skills
The post holder will have:

 Excellent administration and organisational skills
 Excellent computer skills including Excel and Word
 Excellent writing and communication skills
 Exceptional interpersonal skills and the ability to manage relationships with a
diverse range of personalities
 Ability to be self-motivated, as well as to work within a team structure
 Experience in an assistant role
 Passion for and knowledge of Irish and international theatre
 Organised, approachable and keen to collaborate.
 Ability to work well under pressure and manage multiple tasks and projects at once,
prioritising accordingly.

 Punctual and reliable, with an understanding of the importance of confidentiality in
the workplace.
 Ability to communicate with people at all levels, both internally and externally.

Salary: Commensurate with experience


Permanent / Full-time

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