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Assistant Administrator

Location

Dublin 1Dublin

Company

Na Píobairí Uilleann

Date added

12/07/2021

Website

http://pipers.ie

Job Description:

Na Píobairí Uilleann (NPU), the Society of Uilleann Pipers was founded in 1968 to promote the playing and manufacture of the uilleann pipes and Irish traditional music in general.

We have extensive music tuition, pipemaking training, publications and public performance programmes and provide a wide range of services through our web-based resources.

With a growing worldwide membership and expanding events programmes, we have a vacancy for a full time Administrative Assistant reporting to the Administrator to replace an outgoing member of staff.

The successful candidate will ideally have experience in administration in a commercial environment possess excellent communications, interpersonal and organisational skills and have a working knowledge of Microsoft Office.

The ability of working to strict deadlines is essential. Knowledge of traditional Irish music would be advantage and a proficiency in spoken Irish would be an advantage.

Key Responsibilities

Administrative

Telephone/reception, post and data entry duties

Processing shop and web sales orders

Stock replenishment and stock takes

Management of in-house shop

Maintenance of membership renewals

Maintenance of membership database

Undertake Health and Safety audits

Update and maintenance of administrative filing

Assist with the organisation, promotion and registration at NPU events (both online and in-person)

Management of social media and communications platforms

Production of monthly news letter

Attendance at NPU public events

Assist in the compiling of reports (Annual Report, Member Survey)

Financial

Preparation of bank lodgements

Invoicing

Bank reconciliation & preparation of receipts (invoices, credit card receipts)

Skills

Good administrative and organisational skills

Good communication skills – written and phone

Ability to work as part of a team

Ability to work to deadlines and under time pressure

Knowledge of retail, sales, purchasing and stock control is an advantage

Knowledge of excel, databases, accounting software and WordPress is an advantage

Knowledge of Irish traditional music and instrument making is an advantage

Knowledge of spoken Irish is an advantage but not necessary

Salary will be commensurate with the level of experience.

Term

Permanent / Full-time

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