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Administrative Assistant

Location

Dublin 8Dublin

Company

Irish Haemophilia Society

Date added

14/11/2021

Website

http://haemophilia.ie

Job Description:

Irish Haemophilia Society

The Irish Haemophilia Society was founded in 1968 and represents the interests of people with haemophilia, von Willebrand’s disorder and other inherited bleeding disorders. We provide information, education, publications, outreach and support, advocacy, hospital and home visits and conferences and events for people with bleeding disorders and their families. We aim to assist people with bleeding disorders to be positive and proactive with their health and to maximise their quality of life.

Vacancy

Job Title: Administrative Assistant

Position: Permanent with probation period of 6 months

Salary: Commensurate with experience

Knowledge, Skills & Experience Required

The successful candidate must have a minimum of two years’ experience and must be able to demonstrate:

Proficiency in Microsoft Office, Dictaphone typing, and must have good IT skills.

Excellent administrative skills and multitasking ability.

Excellent communication and presentation skills, both written and verbal.

Self-starter: proven initiative and demonstrated the ability to develop and deliver.

Good time management skills.

Good interpersonal skills.

Have the ability to work in a team and on own initiative when necessary.

Highly organized individual with the ability to prioritize with good attention to detail.

Job Description

Carry out tasks and duties assigned by the Chief Executive and Administrator/Office Manager.

Reception

General Reception Duties

Phones: Answer phones and transfer to the appropriate person or record messages.

General: Working on Microsoft Word, Excel, Access and Powerpoint.

Typing & Dictaphone Typing

Staff Meetings: Taking minutes at weekly meetings.

Conferences & Events

Assist with administration and logistics for events and conferences, including mailshots, printing documents, booking forms, badges, confirmation letters, programmes, spreadsheets, folders and all other relevant documents. Attendance at some events will be required.

Volunteers & Children’s Programmes

Assist with logistics and producing documents for our volunteer and children’s programmes co-ordinator. Assist with logistics and producing documents in relation to child protection and garda vetting.

Other Tasks

Assist the Office Manager with the logistics and the processing of accommodation bookings for I.H.S. apartment facility at Hyde Square.

Administrative tasks for the Office Manager and Chief Executive.

The successful candidate will have the opportunity to develop their skills and career with the organisation.

Application:

Please email a letter of application along with your C.V.

Closing date for all applications is: 22nd November 2021.

Interviews (which will include a typing test) will take place in early December 2021 with a planned starting in January 2022.

Term

Permanent / Full-time

Apply for Administrative Assistant

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