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Customer Invoicing Administrator

Location

KnocktopherKilkenny

Company

Highway Safety Developments Ltd.

Date added

22/12/2021

Website

http://hsd.ie

Job Description:

This role is to provide administration and sales invoicing support to a busy sales team.

The role is a permanent full-time contract. With full training and on-going support to be provided by our existing experienced invoicing administrator.

The ideal candidate should have the following experience, skills and attributes:

• Must have previous experience in a similar office-based role.

• Good understanding of the Microsoft Office (i.e. Microsoft Word, Excel), SAGE or similar accounts package.

• Ability to work on own initiative in a busy environment, and as part of a team is essential

• Strong attention to detail.

• Good communicator, with strong written and oral communication skills.

• Organised

• Professional attitude

• Ability to handle sensitive information in an appropriate manner.

Main Duties/Responsibilities:

• Processing invoices on a daily basis, ensuring EOM is closed accurately and on time.

• Deliver hands on daily control/presence. Validate pricing on each invoice prior to invoice being raised

• Arranging and processing payment for relevant orders before dispatch

• Reviewing customer accounts and outstanding orders.

• All aspects of collections regarding Debtors Ledger; managing/ escalating overdue payments

• Generating appropriate paperwork for customers’ orders.

• Monthly billing for the hire department (end of month)

• Filing of all invoicing documents on our online storage system

• Resolving Customer queries via phone/e-mail in a timely manner

• Preparing and communicating Customer statements, seeking payment commitments

• Preparing Credit Note documentation as required, for appropriate approval

• Any other Ad hoc duties to include Filing

Essential Requirements:

2+ years in a similar sales support admin role.

Excellent multi-tasking and organisational skills, with a strong attention to detail.

Professional, self-driven and efficient, with a strong desire to exceed customer expectations at all contact points.
Strong working knowledge of Microsoft applications: Outlook, Excel, Word

Term

Permanent / Full-time

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