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Office Administrator

Location

RathminesDublin

Company

Wilson Controls Ltd

Date added

16/09/2022

Website

http://wilsoncontrols.ie

Job Description:

Wilson Controls Ltd is a small but busy electrical contracting company operating within the UK and Ireland.

We are seeking an experienced Office Administrator to join our company based in our Dublin 8 office. The ideal candidate will have a great work ethic and the ability to work off of their own initiative. They must have excellent interpersonal skills, as well as excellent communication, numeracy & organisational skills with a keen eye for detail and the ability to prioritise tasks.

As well as a competitive salary, we offer an Employee Assistance Programme, an employee recognition programme, funding for relevant training as well as access to a pension plan and hybrid working post probation.

Duties & Responsibilities:

• Keep track of all administration tasks and deadlines within the company
• Creation and management of handover documentation
• Creation and management of Method Statements
• Management of employee documents and contracts
• Onboarding of new staff members
• Fleet management
• Managing administration for apprenticeship programmes
• Overseeing correct use of clock-in software and fleet-management software as well as report creation
• Carrying out clerical duties such as phone calls, responding to emails, and preparing documents, including office correspondence
• Sorting and distributing incoming and outgoing post
• Create and update records and databases with personnel, financial and other data
• Assist in purchase orders and invoicing
• Daily inbox, diary and calendar management
• Organising of all company travel arrangements and accommodation
• Build a relationship of trust and reliability with clients and partner companies
• Create and maintain filing systems
• Maintain a neat and tidy office space
• Facilitate meetings both in person and on Zoom / Microsoft Teams
• Budget Management
• Develop and improve company procedures
• Undertake Ad Hoc duties as required

Required attributes:

• 1-3 years’ experience in a previous role, preferably in the construction sector
• Outstanding communication and interpersonal skills
• Proficient with Apple Devices and all Microsoft packages e.g Word, Excel, Outlook
• Excellent organisational and time management skills
• Ability to work in a fast-paced environment
• Ability to work to deadlines without monitoring
• High attention to detail

Desirable attributes:

• Administration / Office management Qualifications
• Health & Safety in construction Qualifications
• Previous experience creating RAMS
• AutoCad Experience
• Full driver's license
• Own car

Immediate start.

Wilson Controls Ltd is an equal opportunities employer

Term

Permanent / Full-time

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