Overview Due to expansion and growth, we have an exciting opportunity for a full time PMO Administrator to join our team at our office in Kilkenny. This role will provide administrative support and coordination for the PMO department, including project reporting, financials, resourcing and designated project management of internal operational initiatives. For this role, you will report to the Head of PMO and work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential. Responsibilities include: Direct administrative support for the Head of PMO Schedule regular meetings and record decisions, taking minutes of meeting Collect and analyse project data, and generate reports, graphs and presentations as required Ensure project delivery guidelines are adhered to and submitted documentation is consistent with existing standards Co-Ordination of training courses Processing and maintaining project information in our in-house workflow management system Processing and maintaining project information on third party systems (where required) Updating and maintaining PMO trackers Order resources, such as equipment, software, office supplies Measure and report on project performance Act as the point of contact for all projects team members Assisting project staff to ensure projects are delivered on time and to client’s requirements Develop and support effective communication mechanisms between the project teams Maintain all project documentation including archiving project documentation once project is complete Event management and diary management/co-ordination for the senior team Making travel arrangements as required Managing the filing system Processing relevant expense Claims Undertake any other administrative tasks as specified by the Head of PMO.Key skills and experience: Essential: • Microsoft packages – Word, Excel, PowerPoint, Visio • Use of email via Outlook • Awareness and understanding of general Project Management methodologies and project lifecycles Education & Experience: 2 year of relevant project administration experience (desirable) Demonstrate a knowledge of project management methodologies and tools Proven track record in achieving results Highly numerate with strong communication skills Experienced in use of MS Office suite (including Visio & MS Project) Excellent oral and written communication and interpersonal skills, at all levels Strong presentation and report writing skills Strong time management skills Some formal project management training is desirable Relevant industry experience is key rather than academic qualifications.
Permanent / Full-time