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Accounts Payable




Merchants Quay Ireland

Date added




Job Description:

Job Title: Accounts Payable

Responsible to:    Finance Manager / Head of Finance, Risk & IT 

Responsible for: Accounts Payable 

Objective: Working alongside the Finance Team and wider organisation in having full responsibility for the accounts payable procedure including providing assistance in the procurement across the organisation.

The Team:

The Finance Department provides a range of financial services in support of MQI’S primary mission. It is led by the Head of Finance, Risk & IT and supported by the Finance Manager, Payroll Administrator, Accounts Payable, Procurement Officer, Finance Officer and Finance Administrator.

Job Purpose:

This role is responsible for end to end processing of the accounts payable process within MQI including assistance in procurement administration.

Key Responsibilities

Accounts Payable

Responsible for the end to end processing of all work related to Accounts Payable from PO creation and approval, to account reconciliation post vendor invoice payments. MQI currently use the online platform e-Workflow Approval System and Exchequer Accounts package for all ordering, invoicing and payments.

Dealing with all queries from our creditors and staff.Review the monthly creditors listing to ensure all invoices and payments have been captured accurately 

Responsible for updating accounts system with creditors invoices and submitting them online for approval by the relevant parties, including ensuring all new suppliers are set up correctly with the appropriate paperwork

Responsible for dealing with any queries from staffin relation to e-Workflow and providing training too new users

Monthly creditors review and assistance in preparation of the monthly creditor’s accruals

Assist with the operation of a PO system across the organisation providing assistance and training to the teams as required

Procurement Administration

To work and assist the Procurement Officer to:

o Assistin queries in relation to our Procurement Process in line with the Procurement Policy as developed for the organisation.

o Assist the Procurement Officer in relation to the administrative support around the procurement and tendering process

Contracts for Services:

Responsible for management and maintenance of all independent service providers that would fall under contracts for service within MQI with the Procurement Officer

Other Accounts Payable Related Duties

To ensure all new suppliers complete the necessary supplier opening form and a scanned copy is appended on the supplier file

The assist in the administration and payment of all staff expenses linking in with payroll on a monthly basis on relation to same

To validate externally all Bank detail changes relating to 3rd party too reduce the risk to MQI


General administration support across all key functional areas within the team.

Assist with the centralised ordering of some supplies. 

To adhere to the organisations Health & Safety rules and regulations.

To attend meetings in MQI or externally when requested to do so.

Provide assistance to fundraising/finance administration including lodgements, processing credit card payments, reconciliations/accuracy of all donations when needed

To assist with any other duties which management might reasonably request

To attend meetings in MQI or externally when requested to do so.

Person Specification:

2 years Accounts Payable experience in a diverse role

Previous experience in working with Purchase Orders is a plus

Excellent proficiency in Microsoft Office packages with superiorexcel skills.

Excellent numerical skills and attention to detail is paramount.

Excellent communication and interpersonal skills.

Strong team player.

Ability to adapt, multitask and be flexible.

Excellent time management, planning and organising skills.

Personal accountability, discretion and integrity.

Fluency in English.


a Third Level Degree 

A course in accounts payable or finance related would be an advantage


Over 2 years Accounts Payable experience in a diverse role

Skills & Knowledge

Accuracy on data entry

Ability to work on own initiative and meet weekly/monthly deadlines. Strong Time Management Skills 

strong IT Skills - excellent knowledge of Microsoft Excel, Word 

Strong written and verbal communication skills

Professional telephone manner

Strong interpersonal skills

Good numeracy skills

Excellent attention to detail

Ability to work under pressure

Experience providing support in busy environment with many different contacts

Experience of maintaining records

the ability to work with a high professional ethic & identify with the work/clients of MQI

Contract: CID (Contract of Indefinite Duration)

Salary scale:  €31,000 - €38,440 DOE

Closing date: 5pm 29th June 2020


Permanent / Full-time

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