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Administrator

Location

SwordsDublin

Company

Trinity Care

Date added

30/12/2020

Website

http://trinitycare.ie

Job Description:

Trinity Care are looking to recruit and experienced Administrator for our AnovoCare Nursing Home in Swords Co.Dublin

The role will include Reception duties, to work with the management team to ensure an effective administrative service is provided to the Home. Outlined are some of the duties involved in the office, this is an exciting role for a dynamic person.

To Assist When Required With The Resident Requirements
Ensuring Contracts of Care and Guarantees are signed and accurate (within 4 weeks)
Resident Register Maintenance
Occupancy Reports
Communicate with relevant authority regarding admission/charges/discharge/death
Create and up keep staff files
Correspondence recruitment/counselling/disciplinary
Correspondence as requested by DON/ADON/CNM/RN
Posting brochures to prospective clients
Ensuring the Home brochure has up to date information
Stock taking

Part of the role is to assist in Reception
Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
Ensure all certificates in reception area are up to date
Supervises the maintenance of office equipment, including copier, fax machine, etc.
Greets visitors
Answer and disseminate calls
Open and distribute mail
Serve as point person for organising all large mailings
Arrange and coordinate meetings for DON, ADON, and CNM as requested
Update various spreadsheet sheets and other general administrative duties as needed
Perform duties as assigned by DON/ADOM/CNM/RN
Maintain supplier/contractor contracts

To Assist When Required With Finance
Credit Purchase Invoice processing
Producing Purchase Orders.
Client Accounts.
Petty Cash management.
Occupancy Reports
Assist with monthly management accounts.
Monitoring of budgets.
Banking and provide up-to-date records to the finance department
Liaise with funders/families re billing/queries/issues
Stock taking
Ensure relevant rebates/refunds are received on a timely basis
Preparing information for payroll

Term

Permanent / Full-time

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